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New Requirements for Notarisation of Company Documents of Limited Liability Companies – Enhanced Security or Another Hindrance to Business

At the very beginning of the year, substantial amendments to the Bulgarian Commerce Act (CA) entered into force. Some of these amendments concern the operation of the most common legal form of business in Bulgaria – the limited liability companies – OOD, respectively EOOD.

First of all these changes aggravate the form of certain corporate transactions, namely the transfer of shares and transfer of a commercial enterprise. Untill now, these transactions have been performed by agreements, bearing notarised signatures of the parties thereto. Under the new rules simultaneous notary certification of both signatures AND content is required.

In addition, the same aggravated form of simultaneous notary authentication of both signatures and content was introduced for the following resolutions of the General Meeting of shareholders, respectively – the Sole Owner:

  • acceptance and exclusion of partners/shareholders, consent over transfer of a company share to a new partner;
  • reduction and increase of capital;
  • appointing of a manager;
  • acquisition and disposal of real estate and property rights.

The amendments to the Commerce Act stipulate that the decisions of the General Meeting, respectively those of the Sole Owner of the Company, adopted in violation of the above rules, are void.

The above modifications were initiated as measures against company theft, but triggered a sharp negative reaction, especially on the part of the Bar, as early as the first reading of the bill in the summer.

The purpose of amending the requirements with regards to real estate transfers is unclear. These type of transactions are not subject to entry in the Commercial Register and fall outside the scope of the above stated objective. This modification is even more puzzling in the context of the Bulgaria’s Supreme Court of Cassation’s interpretative decision of several years ago, in which the Supreme Court ruled that the absence of a GM decision, sanctioning the transfer of immovable property, would not invalidate the transaction. That is, the form of this type of decision is aggravated, even though the manager of the company can validly dispose of the property of the company without obtaining a formal shareholder approval.

Furthermore, as a result of the recent amendment the decision-making process gets more cumbersome and complicated, including:

  • The new requirement for simultaneous certification of signatures and content means that all shareholders of a limited liability company, respectively, all parties to a transaction, should physically appear all together before the Notary Public. This represents derogation in practice of the legal possibility of absent decision-making and remote meetings.
  • The requirement for the Commercial Registry officers to verify notary certifications in a unified national notarial registry creates uncertainty with regards to the treatment of company documents, notarised abroad.
  • Last but not least, a non-negligible obstacle to the normal operation of companies is the considerable increase in the related legal costs, both for the decision-making process, as well as the additional notarial certifications required.

The entire article, containing detailed analysis of the amendments, their practical implications and consequences, as well as options of overcoming the more complicated procedure, can be found here (in Bulgarian language).

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Photo: Notary by Lester Public Library licenced under CC BY-NC-SA 2.0

About the author

Ana Lazarova

Ana Lazarova is an attorney at law, based in Sofia, Bulgaria, practicing mainly in the field of corporate and commercial law and intellectual property. She is a member of the Sofia Bar since 2007. Ana is also an industrial property representative before the Bulgarian Patent Office and European trademark and designs attorney. Read more

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